Administrative obligations of a Maltese company (limited)

Dr Wern­er & Part­ner offer their clients an all-round ser­vice cov­er­ing all indi­vid­ual areas of pro­fes­sion­al exper­tise. In addi­tion to com­pa­ny estab­lish­ment in Mal­ta this also includes ongo­ing sup­port for the Mal­tese lim­it­ed com­pa­ny.

The fol­low­ing list is intend­ed to give you a brief overview of the doc­u­ments which have to be sub­mit­ted punc­tu­al­ly to the local author­i­ties in the course of the busi­ness year:

1. Annu­al return: This is an annu­al report on struc­tur­al changes with­in the com­pa­ny bod­ies which has to be sub­mit­ted to the Mal­tese Reg­istry of Com­pa­nies, Mal­tese Finan­cial Ser­vices Author­i­ty (MFSA). Thus, if there has been a change of CEO, share­hold­ers or address of the lim­it­ed com­pa­ny in the course of the past year, this must be not­ed in the so-called annu­al return. Even if no change has tak­en place in the com­pa­ny struc­ture, the annu­al return still has to be sub­mit­ted to the MFSA. This report serves to guar­an­tee ade­quate and updat­ed infor­ma­tion on the own­er­ship struc­ture of the busi­ness. The annu­al sub­mis­sion dead­line depends on the date of estab­lish­ment of the com­pa­ny. If the annu­al return is not sub­mit­ted punc­tu­al­ly, the author­i­ty will impose fines. Dr Wern­er & Part­ner always deal with this ser­vice includ­ing all the offi­cial fees punc­tu­al­ly and in direct coop­er­a­tion with the client.

2. VAT return: Oper­a­tive com­pa­nies which are looked after by our law firm are, as a rule, reg­is­tered in Mal­ta for VAT (Val­ue Added Tax). Such com­pa­nies under­take to sub­mit their VAT return to the Mal­tese VAT Depart­ment every quar­ter. In doing so, it does not play any role whether or not the lim­it­ed com­pa­ny already reg­is­tered any oper­a­tive activ­i­ties in the pre­vi­ous quar­ter. Even in the case of enter­pris­es with no oper­a­tive busi­ness, the VAT return has to be sub­mit­ted in the form of a zero report. As a rule, the client’s month­ly admin­is­tra­tive account­ing is han­dled by our Account­ing Team. Clients are then noti­fied by Ms Mall­mann in advance of receipt of the new VAT return. This return has to be signed by the CEO and returned by post to our offices. After the account­ing process has been com­plet­ed by our Account­ing Team, the quar­ter­ly fig­ures are sub­mit­ted by Dr Wern­er in the form of a man­age­ment analy­sis, and fol­low­ing approval by the client the VAT return is sub­mit­ted per­son­al­ly to the VAT Depart­ment by one of our staff. The author­i­ties con­firm punc­tu­al sub­mis­sion by means of a stamp.

3. Audit: Every Mal­tese com­pa­ny must sub­mit an eco­nom­ic bal­ance sheet togeth­er with an auditor’s cer­tifi­cate to the MFSA at the lat­est 10 months after the account­ing ref­er­ence date. In this way, the Mal­tese state aims to meet the require­ments of hon­est and sus­tain­able busi­ness struc­tures. As Dr Wern­er & Part­ner as a Mal­tese law firm is not licensed as an audit firm, this ser­vice is under­tak­en by audit firms we part­ner with.

To facil­i­tate com­mu­ni­ca­tion between the client, the audi­tor and the Account­ing Team, we offer you the ser­vices of Ms Krain­er as a com­pe­tent assis­tant who acts as a direct con­tact, par­tic­u­lar­ly in the event of queries by the audi­tor, thus sim­pli­fy­ing the audit­ing process. This ser­vice is, of course, free of charge for clients of Dr Wern­er & Part­ner.

Our ser­vice is planned and pro­vid­ed with care. For this rea­son, we guar­an­tee punc­tu­al pro­cess­ing and sub­mis­sion of the above admin­is­tra­tive oblig­a­tions. Thus, any­one who is in the process of estab­lish­ing a com­pa­ny in Mal­ta and attach­es great impor­tance to cor­rect ful­fil­ment of the company’s busi­ness oblig­a­tions will find Dr Wern­er & Part­ner to be a com­pe­tent and reli­able con­tact.

About Philipp Sauerborn

In 2005, Philipp Sauer­born joined the firm of St. Matthew in Lon­don, one of the lead­ing Ger­man account­ing firms in Eng­land renowned for its exper­tise in cor­po­rate, com­mer­cial and tax law, as a depart­ment head. After three years, he was a part­ner and man­ag­ing direc­tor.
Towards the end of 2011, he decid­ed to move to Mal­ta, where he first worked at inter­na­tion­al law firms and con­sul­tan­cies in an employed and con­sult­ing capac­i­ty. Since the begin­ning of 2013, he has been a senior employ­ee at Dr. Wern­er & Part­ner. Mr. Sauer­born is cur­rent­ly com­plet­ing his ADIT ‑Advanced Diplo­ma in Inter­na­tion­al Tax.

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